From organisation comes productivity. By now, we have all heard that if you’re organised you will work better. The reality is, for most small businesses, offices are small and lack ample storage space, which can lead to cluttered working spaces. This isn’t conducive to a successful business so if your office looking a bit crowded its time you took action. Even with a small office, with the right ideas you can have an organised, spacious office. Here’s 7 smart tips for organising your small business’s workplace.
To have an organised office, you first need to clear out everything that’s taking up space for no reason. The reason you have clutter is because we fall into the trap of thinking we will need everything at some point in the future. All this does is create mess and makes it harder to focus on what’s actually important.
Go through your entire office and take a stocktake of what is actually used. Everything else should go. Old computers, a coffee table that’s no more than a place to store old documents and outdated equipment is doing nothing but taking up space.
Make digital copies of anything you need and shred the rest. Donate, throw out or sell furniture and equipment that’s no longer needed.
Storage – Share it
For things that you do need to keep, but don’t always need, you should consider using a community storage site. Sites like Spacer are cheaper and often more convenient than traditional storage solutions.
Storage – Think digital
For your documents and records, consider storing them on the Could. The cloud is essentially a remote server where you can store your work. This frees up your onsite network. The other benefit is that Cloud services like Google Drive allow you to easily share documents between those who have access to your account.
Set your office out strategically
Now that you’ve cleared out your office, both of the physical and the digital mess, you can start to organise it in a more effective way. To start with, think about what each area of your office is for. An area where important documents are created and printed should be far away from areas that attract mess, like a kitchen. For areas that do get messy, make sure that there’s bins available.
When setting up your in-office storage spaces, think about storing vertically, rather than horizontally. Floor space is important to having a free-flowing office space, so getting as much up off the floor is important. Think about having tall cabinets and shelves that stack from the floor up to head height.
Create a co-working space
If your team is constantly collaborating and working together, things can get a little messy as people move to new desks or create entirely new spaces for their projects. Take the initiative and set up a designated co-working space. Sure, this space might get a bit chaotic, but it’s better to keep it contained in one area then let it spread throughout the office.
In the same vein, you can create spaces that have multiple functions. Get creative and think about how you can make the most out of your small office. Think about tables that fold down from the wall, or bean bags that can easily be moved around to create new layouts. A space can be a chill out zone with bean-bags and office toys, but can be quickly turned into a more formal meeting area with a fold down table and some chairs.
With some creative planning, clever storage, and a thorough clean out, your office can turn from a small crowded space to a spacious productive office.
Emma Lewis is a loving mother, a devoted wife and a part of the team supporting Spacer – a company helping you find storage space whenever you need it. Emma is also a staunch supporter of the sharing economy and often mentions its benefits.