Due to the powerful benefits of common office space, atop the list of concerns for managers of these spaces is internet connection security. Here are six guidelines to safeguard the internet in shared office spaces:
1. Disable Automatic Connections
Since working in a common office space with many people who work on many different things, it is imperative that employees turn off automatic connections. This will stop devices from connecting to other people’s networks without your knowledge. It also prevents the sharing of files and folders across the network thus keeping your’ information safe.
2. Security Policy
The common space management should have implemented security policy and require all employee to abide by it. If there is none, draft and enact a comprehensive IT security policy to guide employees on what is acceptable or not. This is particularly essential if some employees handle sensitive data that is prone to hacking or other illegal access.
3. Passwords and Multiple Authentications
This is a no-brainer. All devices in a shared office space must be properly secured with strong passwords and multiple authentication systems. For instance, have the system’s demand for extra information to verify users before they can log in to the network. Also, instruct employees to change their passwords regularly as an extra security precaution.
4. Printers and Photocopiers
Many common spaces provide a range of shared services like kitchenette, minibar, printing services, and such. Sharing a photocopier and printer exposes users to risks such as leaving sensitive documents open to prying eyes. You can advise employees to make sure they keep their scanned files safe. Also, you should upgrade these devices and clear histories often.
5. Install Firewalls
A firewall is a security software that manages incoming and outgoing traffic on the network. Firewalls create a barrier between an internal safe network and an external network that is unsafe such as the internet. This is a prudent security measure to keep hackers at bay or at least stop them from accessing your network.
6. Antivirus Softwares
Every computer and device that connects to the internet must have antivirus software that updates automatically. This will help in detecting and destroying threats that could be delivered in the form of email links, pop-ups, false surveys, etc. Cloud antivirus software is even more robust than regular antivirus technologies. They gather intelligence from other machines and detect suspicious trends before they actually happen. Procure antivirus software from reputable vendors instead of downloading free ones.
Common working spaces are great for keeping operational costs low and increase the productivity of employees. Proper cyber management is fundamental in upholding security standards without any compromise. The onus is on the coworking management to safeguard clients’ data from malicious cybercriminals.